MINUTES
Data Governance Council Meeting
Wednesday, June 11, 10:00am – 11:00am
Present: Norm Bedford, Don Diener, Christina Drum, David Ellison, Charles Zurschmeide, Frank Lucas, Elora Paik, Gwenn Pons, Monty Young, Paul Landrum, Shweta Kadam, Geetha Sendhil, Joi Taylor, Lynne Personius
1. Deal codes - discussion and report on meeting – Christina Drum
The Deal Codes meeting helped to identify those who enter codes on SIS. Participants at this meeting also established a process for communication when a new code is needed. They also discussed that there will be a future need for more codes because of increased fees that were mandated by the Board of Regents, specifically in the Law school.
2. Data Cleanup Report – Jesse Zurschmeide
The Registrars office has implemented an imitative to clean-up SIS data for iNtegrate. Currently 89 screens will have to be changed and it will take about one to one and half months to complete.
Susan Enslen visited on 6/9/08
Jesse Zurschmeide- Registrar's data
Norm Bedford - Financial Aid reports
Jesse, Linda Hayes, Jonathon Blake - Registrar & Admissions reports/data
Cem Sunata, Jesse, Lynne - wrap up, steps to develop a schedule
3. iNtegrate Progress Update - Lynne
Data Conversion Decisions
No Financial Aid Data
Student/curriculum data going back 10 years
Measures of Success
We have been asked to identify quantifiable items that we can evaluate now, and then after project implementation. Meeting on Friday – some of you involved – to discuss.
Governance and Project Structure
iNtegrate Project Management Office working out of the Chancellor’s Office
NSHE Project Director – Robyn Render
NSHE Resource/Logistics (Admin. Asst.) – Lynne Kourtidis
NSHE Project Manager (Day-to-day Project Management) – Housed in RAJ 160
Campus Project Leads
SCS Project Leads
CCI Project Manager – Todd McElroy
Will involve other key consultant resources as required
Project facilities, demo environment and other project team needs
Where is the iNtegrate team going to work?
See attached RAJ floor plan of RAJ
Furniture – Example of broad campus support for project.
From OIT Workstation tables and chairs
From Provost’s Office Conference Table
From Academic Resources Conference table to move into RAJ 161 and another conference table to move into RAJ 128 bay window area
From ESS 35 chairs from Frazier Hall (need to be sanitized!)
Training Facility – IT Training room CBC B145 – 19 seats for public training
Communications Plan
Earnest Phillips is organizing a committee to provide public communications regarding this project. Robyn Render has provided these guidelines for us to follow:
Interactive
Clear and consistent messaging
Tailored to specific audiences
Promotional (but honest)
Ongoing
Multi-media
4. Accreditation data collection effort
5. Update on the NSHE data warehouse data dictionary - Paul Landrum
He is currently in the midst of a field review of 355 data warehouse fields. So far there is a 40% direct match between proposed Data Warehouse and PeopleSoft with a possible 70% match once the review is complete. One of the additional advantages of this review is that there will be more consistency with High School codes.
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