Data Governance Council
Wednesday May 2, 10:00 - FDH 756
Charge to Data Stewards from Executive Sponsors
Welcome to the UNLV Data Governance Council, the group of data stewards responsible for carrying out established University data policies, including the University's overall administrative data security policies. Data Governance Executive Sponsors (Brent Morgan, Dawn Neuman, Monty Young, John Tully, Kari Coburn, Lori Temple, Cem Sunata, Sam Connally, Larry Hamilton, ), have designated you to be a data steward representing your functional area. The Executive Sponsors have planning and policy-level responsibility and accountability for data, and provide direction to the council through the establishment of data policies. Together these two groups represent policy-level and operational-level responsibility for managing the University’s information resources.
As a member of the Data Governance Council, you work with other data stewards from each enterprise level system to provide a formal mechanism for communication among data users, data processors, and data managers. The Data Governance Council connects the data stewards to ways in which the institution uses the data.
The goals of this work are to:
- 1. Improve the quality of the data, including accuracy, timeliness, and definition;
- 2. Improve the security of the data, including confidentiality and protection from loss;
- 3. Improve ease of access to data, assuring that data are easily located, easily accessed once located, and that people have enough information about the data to understand what they have found; provide clear and accessible documentation about data; make data more accessible to non-technical users;
- 4. Reduce the redundancy of data, by supporting sharing of data rather than replicating it in multiple sources and by integrating data from separate operational systems;
- 5. Provide the university with the opportunity to make data accessible from legacy systems, bridging the gap until new systems are in place;
- 6. Prepare the university for potential conversions to new systems by improving data and processes.
Tasks and responsibilities that will be assigned to each data steward include the following:
- 1.Become familiar with University Data Policies which are the formal direction from Executive Sponsors
- 2.Determine what data each data steward is responsible for. With your involvement, responsibility will be designated at the data element level to each steward. In some cases this may be a breakdown along the same lines as administrative systems, in other situations you will discover that a data element within the system you use most often is the responsibility of someone else.
- 3. Develop operational procedures and processes to assure that data is entered and stored accurately.
- 4. Develop reporting procedures so that the Executive Sponsors have the information needed to monitor the data governance program.
- 5. Work with the Office of Information Technology to establish security/access guidelines for data.
- 6. Resolve discrepancies across business units and systems – this is a continuing process, relying on Data Governance Executive Sponsors as needed.
- 7. Create a metadata repository which will be used to produce the UNLV data dictionary – each steward will be responsible for defining and maintaining the information stored about each data element within his or her area
- 8. Work with NSHE to create and implement a common data elements list